Page 67 - Hospital Authority Convention 2017

Service Enhancement Presentations

F5.5 Healthcare Advances, Research and Innovations 09:00 Room 421

Introducing a Clinical Photos Attachment System: The Attachment of Clinical Photos on Individual Patient’s
Electronic Operation Record
Lui LMY, Tang TPY, Chiu CYT, Chan SCK, Chan WW, Leung TKN, Tsai CPC, Cheung NT HOSPITAL AUTHORITY CONVENTION 2017
Information Technology and Health Informatics Division, Hospital Authority Head Office, Hong Kong

Introduction
An accurate and comprehensive patient medical record can facilitate clinicians to conduct an efficient and effective treatment
for patients.

At the moment, clinical photos cannot be attached to electronic patient records and cannot be shared. These clinical photos
can only be physically attached to paper medical records; meanwhile, a comprehensive medical record cannot be easily
shared from one clinician to another during consultation.

Objectives
A new feature is highlighted that allows clinicians to attach clinical photos on individual patient electronic operation record,
which improves inter-collegiate communication, diagnostic, patient care as a mean to monitor and record patient’s treatment
progress.
Methodology
Hospital Authority (HA) Information Technology (IT) team developed the clinical camera app (CCA) and patient album function
(PA) at the end of 2015. Since launch, it has been popular among clinicians and nurses in different hospital departments. It
allows clinicians and healthcare providers to easily perform the procedure of taking clinical photos and share them among
healthcare providers within HA.

In view of the need of attaching clinical photos to electronic patient records, a new feature is developed in the first quarter of
2017 – attaching clinical photos to electronic operation (OT) record from Patient Album function.
Clinicians can take clinical photos at pre-operative, intra-operative and post-operative stage for patients. After that, these
clinical photos can be selected at PA and attached to individual patient’s OT record.

Results
As a result, a comprehensive patient OT record can be made and shared among clinicians and healthcare providers through
the Clinical Management System (CMS).
Benefits of this new feature include:
(1) Content of clinical records can be enriched.
(2) Consultation efficiency can be improved.
(3) Patient progress can be clearly demonstrated.
(4) Duplication of medical treatment can be avoided.
(5) Appropriate medical treatment can be prescribed instantly.

This clinical photo attachment feature will be launched in different specialties and hospitals from the second quarter of 2017.
This feature will be firstly embedded in the OT record system and will be included in other clinical record systems lateron, Wednesday, 17 May
including Consultation Summary and Referral Letter. In the end, this additional feature will enrich the content of clinical
records, provide better patient care and facilitate effective communication.

211